Outlook creates PST file to take backup of stored database in the desktop along with all the email items as sub folders. With time the size of this PST file keeps on increasing that make Outlook fail to perform multiple tasks start causing issues like slow down, hang, etc. An Archive is like a traditional backup way in which a copy of the original database is created moved to a separate Outlook Data File and can be accessed when required.
The time duration to archive Outlook mails is dependent upon the use of email like monthly, quarterly, or even yearly. Here, we will discuss about steps to perform email archiving in Outlook. In this process you can move all the email into an archive .pst file.
Any end users can initiate and complete archive process easily with following steps, mentioned below:
Although the above mentioned Outlook Archive method is efficient enough to reduce the size of PST, but this method also has some limitations. Let's discuss the common issues with the manual process of PST Archiving:
MS Outlook stores all user data (email messages, contacts, calendars, tasks, etc.) in Personal folders (PST) file. MS Outlook 2002 and prior versions confine the size of PST file to an upper limit of 2 GB. However, Outlook 2003 and later support the Unicode format that extends this size limit to 20 GB, with Outlook 2010 & 2013 supporting 50 GB.
If the PST files approaches this upper limit, you may experience some peculiar Outlook behavior. You may fail to perform typical Outlook operations, such as sending or receiving an email, accessing different folders, moving an item to another folder, etc. In the worst cases, you might face an Outlook crash.
The common error which is reported by your email application, shown below:
"File has reached its maximum size"
In due course of time, your oversized PST file may get corrupt. In order to effectively overcome these problems, you need to split your large Outlook PST file into various smaller-sized PST files. These files will be independent of each other and can be accessed separately in MS Outlook.
Microsoft Inc. provides the 'Pst2gb.exe' program that truncates a user-specified amount of data in the PST File.
Sometimes, this oversized PST crop tool fails to work and creates a truncated copy of your PST File. In these situations, use Stellar Splitter for Outlook to crop efficiently or split a large PST file into smaller and manageable parts.
Splitting Single PST file
Stellar Splitter for Outlook is one simple and effective tool using which you can split a growing PST into small Outlook usable PSTs for later reference. Download the Free Demo of the software to see its features and functionalities.
I was not feeling well with traditional archive process in MS Outlook which includes risk to lose my important emails. This software had fulfilled splitting operations without hampering data integrity of original file.
After endless demonstrations, I successfully found a utility that truly served my needs.
EASY TO USE
RELIABLE & SECURE