{"id":999,"date":"2014-08-26T09:31:05","date_gmt":"2014-08-26T09:31:05","guid":{"rendered":"http:\/\/www.stellaroutlooktools.com\/blog\/?p=999"},"modified":"2015-06-03T08:54:28","modified_gmt":"2015-06-03T08:54:28","slug":"rules-in-ms-outlook-and-steps-to-create-new-rules-in-outlook-2010","status":"publish","type":"post","link":"https:\/\/www.stellaroutlooktools.com\/blog\/rules-in-ms-outlook-and-steps-to-create-new-rules-in-outlook-2010\/","title":{"rendered":"An Insight into Rules in MS Outlook and Steps to Create New and Customize Rules in Outlook 2010"},"content":{"rendered":"

Microsoft Office Outlook is the email client from the software giant, i.e. Microsoft, which enables you to set up your IMAP\/POP3 or Exchange server account and send\/receive the email messages over an active Internet connection. Every time you open Outlook on your PC, it takes a while to synchronize with its respective email server, and then it starts downloading the email messages received recently. By default, Inbox is the folder in your mailbox, which stores all these messages. However, you can change the default folder(s) of these emails based on certain criteria, such as the email subject, sender\u2019s name or email address, and a specific keyword in the email subject, etc.\u00a0<\/p>\n

In fact, creating rules in MS Outlook is aimed at automating the management of the email messages, every time the count of emails in your mailbox registers an increment. In other words, you can term the rules created in Outlook as the actions performed upon incoming and\/or outgoing email messages. MS Outlook, in addition to some predefined rules, allows creating new rules as well. The following section of the post is going to discuss what the rules in Outlook are and how you can create\/apply them in order to make your mailbox management easier.<\/p>\n

Managing the Mailbox with the Rules<\/i><\/strong><\/p>\n

A rule in Outlook is nothing but a predefined action that Outlook takes whenever the specified condition(s) is satisfied upon every incoming and\/or outgoing message.<\/p>\n

We can classify these rules into two categories \u2013 \u2018Organization\u2019 and \u2018Notification\u2019.<\/p>\n

Note<\/b>: A rule created in MS Outlook can have multiple conditions applied. These rules apply only for unread messages, but not on the messages that have been read.<\/p>\n

The rules wizard in Outlook contains the following most-frequently used rules:<\/p>\n

Stay Organized<\/i><\/strong><\/p>\n

This particular set of predefined rules works on the move criteria, including moving a message to a specific folder, which has a specific subject, a specific word in its subject line, or received from a specific sender. The rule created under this category of rules works in the following manner:<\/p>\n